Jan 20, 2017 If you enable two-step verification (also known as multifactor authentication), you can turn off the 'use less secure login' setting but you will need to use an app password in Outlook. I recommend using two-step verification and disabling less secure logins. Yes, it can be annoying (especially if you don't always have your phone handy), but. Sep 23, 2019 When you are using Office 365, Outlook 2016 (excluding the msi-version) or Outlook 2019, you can continue to use your regular password and Outlook will prompt you for additional verification. The same applies to the Outlook app for iOS and Android. Authentication verification step 1.
If you've changed your password with your email provider or via a web-based email service, you need to update the password stored in the email client. In this tutorial we'll walk you through the steps to change both email account password and pst file password in Outlook 2016.
Part 1: Change Email Account Password in Outlook 2016
- Open Outlook 2016 application. Click the File menu in the top left corner.
- Under the Info section (it is selected by default), click on the Account Settings and then pick Account Settings from the drop-down menu.
- This will open the Account Settings dialog. Select the E-mail tab, and then double-click on the email account for which you want to change the password.
- Under the Logon Information section, you'll see your User Name and Password. Just type your new email password over the old one, and click Next to save your changes.
Now you've successfully changed Outlook email password. When Outlook sends or receives messages, it will supply your new credentials to the mail server.
Part 2: Change Outlook 2016 PST File Password
- Just open the Account Settings dialog in Outlook 2016, by following the above steps (Step 1 and Step 2 in the section above).
- Select the Data Files tab. Double-click on the Outlook .pst file that you want to change the password on.
- The Outlook Data File screen opens. Click Change Password button.
- Type your current pst password (or leave it blank if you your pst file is not password protected), then type a new password and confirm it. Uncheck the option 'Save this password in your password list' if this is a shared computer. Click OK.
After changing Outlook PST password, an Outlook Data File Password dialog box will pop up every time asking for PST password, when you open the Outlook application.
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Many Office365 clients are transitioning their users to Multi-Factor Authentication to increase data security. In light of this, the most common issue or complaint from users relates to Outlook either on their desktop or on their phone constantly requesting a password. The user will type in their user-friendly password, but that’s not what Office365 is looking for; rather, a new ‘App Password’ needs to be generated for that user, for that particular application. So one would want to create two, aptly-named (usually I choose ‘Outlook’ and ‘Mobile Outlook’), passwords for each user (unless they don’t use email on their phone).
Outlook 2016 Mac Use App Password Download
To Create an App Password:
- Sign in to Office 365 as the affected user.
- Choose Settings > Office 365.
- Choose Security & Privacy > Additional security verification. You’ll only see this option if your admin has set up multi-factor authentication for that user in the organization.
- Choose Update my phone numbers used for account security. This will display the following page:
- At the top of the page, choose App Passwords as highlighted above.
- Choose create to get an app password.
- If prompted, type a name for your app password (This is where I usually name it either ‘Outlook’ or ‘Mobile’ for example, and click Next.
- Choose copy password to clipboard. You won’t need to memorize this password.
**Please note, in the past I have had issues copying this password, I recommend all my users copy this into Notepad before proceeding.
Find Outlook 2016 Password
9. Go to the app that you want to connect to your Office 365 account. When prompted to enter a password, paste the app password in the box.
Once an App Password has been generated and copied down, you will now want to apply that to the user’s Outlook:
An end-user will only need to do these steps once.
- Open Outlook on your desktop.
- Wherever you’re prompted for your password, paste the app password in the box. For example, if you’ve already added your account to Outlook, when prompted paste the app password here.
- Or, if you’re adding your Office 365 account to Outlook, enter your app password here:
- Restart Outlook.